Flexible installment amounts
Enter a fixed amount, apply a percentage across all purchase lines, or define values line by line.
Lumi Prepayment
An extension for Microsoft Dynamics 365 Business Central
One Purchase Order.
Multiple prepayments.
No workarounds.
Your suppliers work in milestones. Now your prepayments can too. Create successive purchase prepayment invoices on the same order, within your familiar Business Central workflow.
Built by Luminare Soft FZE. Built around Business Central.
ONE CONNECTED PURCHASE ORDER
Equipment order · PO-1048EUR 100,000
Purchase Order- Order confirmationFirst prepayment invoice20%
- Manufacturing completedSecond prepayment invoice30%
- Before shipmentThird prepayment invoice30%
Accumulated prepaymentsEUR 80,000Final balanceEUR 20,000
Every installment on the original order
Standard Business Central posting
One clear financial history
The challenge
Your supplier expects stages.
Your process should keep up.
Deposits. Production milestones. Advances before shipment. They are ordinary purchasing arrangements, but restrictions on changing prepayment percentages after posting can make the next installment difficult to manage.
The Lumi Prepayment approach
Pay in stages.
Keep it on one order.
Define the next installment, preview its accounting impact and post a standard purchase prepayment invoice. Each installment contributes to the cumulative prepayment balance of the original order.
When you post the final purchase invoice, Business Central deducts the accumulated prepayments through its standard process.
Explore the workflowSee the difference
Three milestones.
Still one Purchase Order.
Follow a EUR 100,000 equipment order from the first advance to the final invoice. Select a stage to see the running balance.
PO-1048EUR 100,000 order
01 / Order confirmation
Your first advance, connected.
Post the first prepayment invoice against the original Purchase Order.
- Accumulated prepayments
- EUR 20,000
- Remaining purchase balance
- EUR 80,000
20% in prepayment invoices100%
One order. One posted prepayment invoice.
Illustrative example excluding taxes. This shows prepayment invoicing; supplier payments follow your usual payment process.
How it works
Familiar Business Central.
A simpler next installment.
Work directly from your Purchase Order. Repeat the process whenever the next supplier milestone arrives.
See it in a demoOpen your Purchase Order
Start from the existing order in Business Central.
Choose Post Prepayment Installment
Open the dedicated installment page from the order’s Posting actions.
Define the next installment
Choose an amount, an overall percentage, or values for individual lines.
Review the details
Enter the vendor invoice number, check posting details and preview entries. Complete approval where required.
Post, track and repeat
Post a standard prepayment invoice. Review it from Prepayment Invoices and return to the same order for the next milestone.
Built for the whole process
Flexibility for purchasing.
Clarity for finance.
Extend your purchasing workflow with practical controls and a connected record of each supplier advance.
Preview before you post
Confirm the vendor’s invoice number and posting details, then preview the resulting entries.
Controls at every milestone
Validate available prepayment capacity, detect duplicate vendor invoice numbers, and identify order changes made while an installment is being prepared.
Approval workflow support
Apply installment amounts to the order, complete the required approval, then use Business Central’s standard action to post.
A complete installment history
Review invoices, credit memos, vendor references and cumulative percentages. Use the Purchase Order FactBox and installment statements to keep the picture clear.
Standard posting and final deduction
Post through Business Central’s native purchase prepayment engine. Accumulated prepayments are deducted through standard final purchase invoicing.
Who it is for
Built for businesses
that buy on milestones.
If your supplier invoices you in stages, your purchasing team needs a clear way to follow the same process.
Manufacturing & industrial equipment
Deposits and progressive advances for machinery and long-lead-time equipment.
Construction & project procurement
Supplier advances linked to project progress, production and delivery.
Importers & distributors
Order confirmation deposits and advances before shipment.
Engineering & capital projects
Significant supplier advances connected to the original purchase commitment.
A few useful answers
Before your
next milestone.
Have a particular purchasing scenario?
Talk to LuminareSoft
Does Business Central already support multiple prepayment invoices?
Yes. Its standard posting engine supports multiple prepayment invoices. Restrictions on modifying prepayment percentages after posting can make progressive installments difficult to manage. Lumi Prepayment adds a dedicated workflow for applying and posting the next installment.
Does it create separate Purchase Orders?
No. Each installment stays associated with the original Purchase Order, preserving one connected purchasing history.
Can I use a fixed amount instead of a percentage?
Yes. Enter a fixed installment amount, apply a percentage across all lines, or define installment values for individual purchase lines.
What about Purchase Order approvals?
Where approval is required, apply the installment amounts to the order, obtain approval, and then post the prepayment invoice using Business Central’s standard action.
Can I review previous installments?
Yes. Review posted prepayment invoices and credit memos, vendor invoice numbers, installment amounts and cumulative percentages. The extension also includes a Purchase Order FactBox and installment statements.
What happens on the final purchase invoice?
Business Central deducts the accumulated prepayments as part of its standard purchase invoicing process.
Does it transfer money to suppliers or support Sales Orders?
Lumi Prepayment manages purchase prepayment invoicing. Vendor payments are handled through your payment process. The extension currently focuses on Purchase Orders; Sales Orders are outside its scope.
Will it fit my Business Central setup?
Tell us your Business Central version, localisation and tax setup. We can walk through your purchasing scenario and confirm suitability during a demo.
Your next supplier advance, simplified
Keep the milestones.
Lose the workarounds.
See how Lumi Prepayment handles your supplier’s installment schedule in Business Central. Bring your purchasing scenario. We’ll walk through it with you.
Lumi Prepayment · Purchase prepayment installments, simplified.
Developed by Luminare Soft FZE.